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Updates to Coverage of COVID-19 Testing

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Memo
Effective Date:

To:
All Providers and Managed Care Organizations Participating in the Virginia Medicaid and FAMIS Programs
From:
Karen Kimsey, Director Department of Medical Assistance Services (DMAS)

The purpose of this memorandum is to inform providers that DMAS fee-for-service (FFS) and all contracted managed care plans will be: 1) updating clinical criteria for coverage of 87426 from the memo dated 11/5/2020 “Coverage of COVID-19 Laboratory Tests”, 2) clarifying clinical criteria for coverage of U0003, U0004 and U0005 from the memos dated 11/5/2020 “Coverage of COVID-19 Laboratory Tests” and 2/8/2021 “Updates to Coverage of High-Throughput COVID-19 Testing”, and 3) establishing clinical criteria for coverage of 87635. This memo does not represent any change to the clinical criteria or coverage status of COVID-19 testing codes not listed below.

Updated coverage conditions for select COVID-19 testing codes

DMAS FFS and all contracted managed care plans will ensure coverage of claims for the following COVID-19 testing codes – when claims meet the revised and clarified conditions described in Requirements for Reimbursement – with dates of service on and after the dates listed below:

  • 87426 (11/5/2020): Infectious agent antigen detection by immunoassay technique, (e.g., enzyme immunoassay [EIA], enzyme-linked immunosorbent assay [ELISA], immunochemiluminometric assay [IMCA]) qualitative or semiquantitative, multiple-step method; severe acute respiratory syndrome coronavirus (e.g., SARS-CoV, SARS-CoV-2, COVID-19).
  • U0003 (11/5/2020): Infectious agent detection by nucleic acid (DNA or RNA); severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) (Coronavirus disease [COVID-19]), amplified probe technique, making use of high throughput technologies as described by CMS-2020-01-R.
  • U0004 (11/5/2020): 2019-nCoV Coronavirus, SARS-CoV-2/2019-nCoV (COVID-19), any technique, multiple types or subtypes (includes all targets), non-CDC, making use of high throughput technologies as described by CMS-2020-01-R.
  • U0005 (2/1/2021): Infectious agent detection by nucleic acid (DNA or RNA); severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) (Coronavirus disease [COVID-19]), amplified probe technique, CDC or non-CDC, making use of high throughput technologies, completed within two calendar days from date and time of specimen collection. (List separately in addition to either HCPCS code U0003 or U0004)
  • 87635 (3/13/2020): Infectious agent detection by nucleic acid (DNA or RNA); severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) (Coronavirus disease [COVID-19]), amplified probe technique.

Requirements for Reimbursement

DMAS and all contracted managed care plans will reimburse providers for the COVID-19 laboratory testing codes outlined above when the test:

  • Is recommended by a health care provider; and
  • Has an FDA Emergency Use Authorization (EUA) or FDA approval at the time the test is administered.

Providers should follow CMS guidance around COVID-19 testing during the PHE. See the following link for recent guidance: https://www.cms.gov/files/document/clia-sars-cov-2-point-care-test-enfo…;

In addition to the clinical criteria specified above, claims for U0005 will be required to continue to satisfy previously published standards of high-throughput testing (see 2/8/2021 memo “Updates to Coverage of High-Throughput COVID-19 Testing”):

  • The COVID-19 Clinical Diagnostic Laboratory Test (CDLT) is completed in two (2) calendar days or fewer from the date of specimen collection; and
  • The majority of the laboratory’s COVID-19 CDLTs performed using high-throughput technology in the previous calendar month were completed in two (2) calendar days or fewer for ALL of their patients (not just Medicare or Medicaid patients).

For the codes discussed in this memo, no symptom-based criteria will be imposed at this time. Reimbursement for each code will be limited to a maximum of one (1) per member per day. In keeping with American Medical Association (AMA) guidance, Proprietary Laboratory Analysis (PLA) codes should not be billed in conjunction with any other Category 1 AMA codes.

Claims submitted on or after the coverage dates listed above which were initially denied on the grounds of non-coverage, which providers feel would now meet the updated coverage criteria, may be resubmitted to DMAS FFS or the appropriate managed care plan.

For questions on coverage for members enrolled in a managed care organization, refer to the contact information listed below.

For the codes discussed in this memo, no symptom-based criteria will be imposed at this time. Reimbursement for each code will be limited to a maximum of one (1) per member per day. In keeping with American Medical Association (AMA) guidance, Proprietary Laboratory Analysis (PLA) codes should not be billed in conjunction with any other Category 1 AMA codes.

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PROVIDER CONTACT INFORMATION & RESOURCES

Virginia Medicaid Web Portal Automated Response System (ARS)

Member eligibility, claims status, payment status, service limits, service authorization status, and remittance advice.

www.virginiamedicaid.dmas.virginia.gov

Medicall (Audio Response System)

Member eligibility, claims status, payment status, service limits, service authorization status, and remittance advice.

1-800-884-9730 or 1-800-772-9996

KEPRO

Service authorization information for fee-for-service members.

 

 

https://dmas.kepro.com/

 

Provider Appeals

DMAS launched an appeals portal in 2021. You can use this portal to file appeals and track the status of your appeals. Visit the website listed for appeal resources and to register for the portal.

https://www.dmas.virginia.gov/appeals/

Managed Care Programs

Medallion 4.0, Commonwealth Coordinated Care Plus (CCC Plus), and Program of All-Inclusive Care for the Elderly (PACE).  In order to be reimbursed for services provided to a managed care enrolled individual, providers must follow their respective contract with the managed care plan/PACE provider.  The managed care plan may utilize different guidelines than those described for Medicaid fee-for-service individuals.

Medallion 4.0

http://www.dmas.virginia.gov/#/med4

CCC Plus

http://www.dmas.virginia.gov/#/cccplus

PACE

http://www.dmas.virginia.gov/#/longtermprograms

Magellan Behavioral Health

Behavioral Health Services Administrator, check eligibility, claim status, service limits, and service authorizations for fee-for-service members.

www.MagellanHealth.com/Provider

For credentialing and behavioral health service information, visit:

www.magellanofvirginia.com, email: VAProviderQuestions@MagellanHealth.com,or

Call: 1-800-424-4046

Provider HELPLINE

Monday–Friday 8:00 a.m.-5:00 p.m.  For provider use only, have Medicaid Provider ID Number available.

1-804-786-6273

1-800-552-8627

Aetna Better Health of Virginia

www.aetnabetterhealth.com/Virginia

 1-800-279-1878

Anthem HealthKeepers Plus

www.anthem.com/vamedicaid

1-800-901-0020

Magellan Complete Care of Virginia

www.MCCofVA.com

 1-800-424-4518 (TTY 711) or 1-800-643-2273

Optima Family Care

1-800-881-2166 www.optimahealth.com/medicaid

United Healthcare

www.Uhccommunityplan.com/VA

and www.myuhc.com/communityplan

1-844-752-9434, TTY 711

Virginia Premier

1-800-727-7536 (TTY: 711), www.virginiapremier.com